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Pack Treasurer

Cub Scout Pack 3094
(Overland Park, Kansas)
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Treasurer Schedule of Activities

Attend den and pack meetings to collect payments for dues, shirts, camps
Deposit payments 
Update ledgers and accounts

Prepare Income Statement or Statement of Accounts for the ScoutParent meeting; post statement to 'Treasurer Records' in the private site
Reconcile bank statement with accounts

April / May: Develop budget for next scouting year based on income and expenses and Ideal Year of Scouting plans
August: Close out prior scouting year and create new years books
September: Invoice current and new scouts for dues; encourage applications for scholarships
October: Follow up with non-current scout accounts
December: Collect Camp Deposits. Encourage families to apply for camperships.
January: Work with Committee Chair, Cubmaster on Recharter payment and paperwork
February: Collect Camp final payments
March: Work with Asst Cubmaster to define costs for Ideal Year of Scouting

What does the Treasurer for the Pack do?

The treasurer ensures the pack’s finances are sound. Specifically, the treasurer will:

  • Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
  • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
  • Collect dues from the families. Give receipts for these funds, and deposit the money in the bank account.
  • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. Give leadership in developing a coordinated record keeping system in the pack.
  • Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
  • On the request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so that the boy can earn dues.  Encourage families to apply for Scholarships or Camperships
  • Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
  • Provide reimbursements to leaders. Keep a record of expenditures.
  • Guide the pack in conducting council-approved pack money-earning projects.
Some tips on best practices as a Treasurer: